HR Administrator

Role details

DEPARTMENT: Field Administration Team REPORTS TO: Field Administration Manager LOCATION: Taylor, TX JOB OBJECTIVE The HR Administrator supports day-to-day human resources operations at the construction site office, including recruitment coordination, onboarding and offboarding, employee records and documentation, timekeeping and attendance administration, and supporting employee engagement activities. This position serves as the primary on-site HR administrative contact and works closely with the HR Team to ensure consistent implementation of Company HR policies, procedures, and practices. The primary objective of this position is to support efficient and effective HR operations while providing timely and reliable HR support to employees, contributing to a positive, and productive work environment. The HR Administrator maintains regular communication with and provides timely updates and reports to the HR Team regarding site HR matters, employee concerns, staffing activities, and other HR-related issues requiring support or escalation. ESSENTIAL DUTIES AND RESPONSIBILITIES HR Administration Administer employee timekeeping and attendance records, including reviewing time entries, identifying discrepancies, and coordinating necessary corrections. Maintain and administer employee PTO and leave records, ensuring accurate and up-to-date balances and usage records. Prepare and submit pre-payroll data for exempt employee weekend overtime and other applicable site payroll items such as the expat monthly payroll data to the HR Team. Maintain accurate and up-to-date employee personnel records, and other HR-related documentation. Organize and maintain HR files, records, and databases in accordance with Company policies and recordkeeping requirements. Act as the primary site contact for organizational changes and other site HR needs, coordinating with the HR Team for appropriate review and action. Periodic badge management. Recruitment & Onboarding to Offboarding Support hiring managers in identifying position requirements and preparing clear and consistent job descriptions. Provide administrative and logistical support throughout the 2nd interview process, including candidate coordination, meeting room reservations, virtual meeting setup, and participation in second-round interviews as needed. Support hiring and pre-employment processes, including required system approvals, employee ID issuance, badge requests, and other onboarding preparations. Support and coordinate new hire orientation and onboarding activities. Coordinate offboarding activities for departing employees, including required documentation and administrative processes. Maintain timely communication with the HR Team regarding incoming and outgoing HQ-dispatched employees to ensure appropriate HR support and coordination. Employee Relations Receive and document employee inquiries or concerns and promptly report them to the HR Team. Communicate Company HR policies and procedures to employees based on guidance provided by the HR Team. Provide administrative and coordination support for employee relations matters, including workplace investigations, as directed by the HR Team. Provide administrative support for employee disciplinary and performance improvement processes, as needed. Assist in coordinating employee engagement activities, surveys, and events. General HR Support Prepare HR data and reports for internal use and headquarters submissions. Assist with compliance reporting to relevant agencies when needed. Support training on workplace rules, safety, and ethics. Assume other responsibilities as assigned by the Company. Qualification/Requirement Must be eligible to work in the US legally without visa sponsorship. Native or near-native proficiency in both Korean and English. Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent practical experience. At least 1 year of HR, HR administration, or related professional experience; 1–3 years preferred. Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Strong attention to detail and commitment to maintaining accurate HR records and documentation. Demonstrated ability to handle sensitive and confidential employee information with a high level of discretion. High ethical standards and a strong commitment to following Company policies, procedures, and compliance requirements. People-oriented mindset with a genuine commitment to supporting employees and contributing to a positive work environment. Excellent verbal and written communication skills, with the ability to communicate effectively and professionally with employees and management at all levels of the organization. Sound judgment and the ability to recognize when HR matters should be communicated or escalated to the appropriate HR team member. Ability to work effectively both independently and collaboratively in a fast-paced project site environment. Strong cross-cultural communication skills and the ability to effectively support communication between Korean and U.S.-based employees and teams. Ability to communicate with professionalism, discretion, and cultural awareness when handling sensitive employee and HR matters. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Desirable/Preferred Skills Experience working in large-scale industrial construction projects (> $50M). HR experience in construction or engineering industries. Familiarity with Korean corporate culture and multi-national project environments. Basic understanding of U.S. labor law(FLSA), payroll. Experience with employee timekeeping and attendance administration. International and multi-cultural experience a plus. (Additional) A person who has no difficulty commuting to and from the field office. A person with Ability and willingness to work overtime as needed to meet business and operational needs. A person who can work on weekends if required.