Role Overview The Lead Procurement Manager serves as a team leader on large-scale capital projects (> $1 Billion) and acts as the primary contact for providing RFP development, change management, closeout administration, procurement management, and change order/claims negotiations in procuring construction services. This full-time position is based out of the client site and offers the opportunity to provide expert services on world-class projects, collaborate with professional services experts, and manage procurement strategies effectively.
Lead Procurement Manager — DHD Consulting | Tahoe AI
Responsibilities
Develop and execute procurement strategies for large-scale pharmaceutical CAPEX construction projects, ensuring EPCM contracts are structured to meet business objectives.
Lead contract negotiations with general contractors (GCs), subcontractors, engineering firms (A&E firms), and suppliers, ensuring commercial and technical alignment.
Ensure all technical, financial, and legal aspects of procurement activities are thoroughly reviewed and approved before contract execution.
Work closely with construction management teams to coordinate the procurement, delivery, and installation of critical capital equipment.
Collaborate with engineering, procurement, and construction teams to ensure seamless integration of equipment and materials into the project schedule.
Oversee vendor performance, ensuring all EPCM agreements align with project deliverables, construction milestones, and regulatory requirements.
Draft, negotiate, and manage supplier and construction contracts, ensuring cost efficiency, risk mitigation, and compliance with industry best practices.
Serve as the primary liaison between legal, engineering, finance, and construction teams to facilitate contract execution and change management.
Monitor contract compliance, ensuring that variations, scope changes, and claims are properly reviewed, documented, and resolved.
Maintain oversight of EPCM-related procurement activities, ensuring that contractual obligations are met, and payments are made in accordance with agreed terms.
Track progress payments, performance milestones, and warranties for major construction and equipment contracts.
Work closely with project controls and finance teams to ensure CAPEX procurement aligns with cost tracking, forecasting, and reporting.
Conduct job site visits at least three days per week when required to oversee contract execution, supplier coordination, and materials logistics.
Maintain compliance with global procurement and construction policies, ensuring alignment with corporate, regulatory, and safety standards.
Utilize e-procurement and contract management tools (e.g., SAP, Ariba) to streamline sourcing, contract administration, and supplier engagement.
Ensure legal, quality, safety, and environmental standards are maintained across all procurement activities.
Review change orders in accordance with the approval process.
Provide procurement services, where applicable, including preparing RFP and bid analysis.
Attend regular cost meetings to review procurement and change order status with contractors and procurement teams.
Review the contractor’s closeout administration and ensure they meet contractual requirements.
Participate in the development and improvement of project contracting systems, recommending improvements in systems, tools, and methods.
Expected Experience & Qualifications
Bachelor’s degree in Construction, Engineering, or a related field, plus 10 years of relevant experience.
MUST HAVE experience with large capital projects (> $1 Billion).
Significant experience and strong problem-solving skills in project & program management.
Strong understanding of administration of construction contracts (e.g., liens, AIA contracts).
Good understanding of industry best practices for project management capital delivery processes and scheduling (contracts, procurement, project forecasting, budget management, change order management, risk management) within the Pharma/biotech industries.
Quantity Surveyor experience preferred.
Experience with Primavera or Microsoft Projects.
Proficiency with information technology, including Microsoft Windows OS, Adobe Acrobat, Microsoft Office Suite, and Microsoft Project.
Highly articulate with a clear, analytical approach to problem-solving and strong decision-making abilities.
Excellent verbal, written communication, and presentation skills.
Ability to multitask, prioritize, and interface effectively with resources across client and project supplier organizations.
Key Deliverables
Procurement Schedule with critical path items identified.
Prequalified Vendor and Supplier List.
RFPs, ITBs, and RFQs for all major packages.
Bid Evaluation Reports and Recommendations.
Procurement Status and Progress Reports (weekly/monthly).
Logs for Deliveries, Non-Conformances, and Claims.
