Overview

The Maintenance Coordinator is responsible for planning and coordinating preventive maintenance activities, managing spare parts and MRO inventory, overseeing the equipment technician team, and supporting maintenance operations to ensure continuous manufacturing performance. This role develops and maintains preventive maintenance schedules, plans and assigns maintenance work orders, manages inventory forecasting and replenishment, coordinates maintenance vendors, contractors, and logistics, and supports departmental budget tracking. The position partners closely with Maintenance, Production, Engineering, and Purchasing teams to align maintenance planning, parts availability, and equipment reliability with production schedules.

Responsibilities

Develop, maintain, and optimize preventive maintenance (PM) schedules for production and facility equipment within the CMMS

Plan and prepare maintenance work orders, including task steps, labor estimates, required parts, tools, and safety requirements

Coordinate PM scheduling with Production to minimize disruption to manufacturing operations and align with planned downtime windows

Partner with Maintenance and Engineering to review equipment history and adjust PM frequencies, tasks, and strategies based on reliability data

Support execution of scheduled maintenance activities and associated safety measures

Manage and maintain spare parts and MRO inventory to support preventive and corrective maintenance activities

Analyze inventory levels, consumption trends, and equipment demand to determine replenishment needs and reorder points

Coordinate with Maintenance and Engineering to identify critical spare parts and ensure availability of high-risk and long-lead components

Develop and execute inventory planning strategies that maintain proper stock levels while minimizing excess and obsolete inventory

Conduct and oversee cycle counts and physical inventory activities; investigate discrepancies, perform root cause analysis, and implement corrective actions

Create and manage purchase requisitions and coordinate with Purchasing to ensure timely ordering of spare parts and materials

Monitor open orders, delivery timelines, and supplier performance to prevent maintenance and production disruptions

Coordinate maintenance-related logistics, including import and receiving activities

Research and identify external contractors for maintenance and facility construction projects

Coordinate OEM and field personnel requirements, including site access registration and safety training applications

Maintain equipment records, asset hierarchies, and maintenance documentation within CMMS and related systems

Maintain accurate inventory and transaction records within ERP, CMMS, MES, EMS, FDC, and related systems

Monitor and report equipment downtime status, PM completion rates, schedule compliance, and backlog; escalate constraints to Maintenance leadership

Track and report key maintenance and inventory KPIs, including PM compliance, inventory accuracy, usage trends, and parts availability

Prepare and communicate weekly, monthly, and periodic equipment status, maintenance planning, and inventory reports

Support maintenance and facilities budget planning, tracking, and cost management

Support tracking of costs and personnel requirements related to facility customer service (CS) activities

Oversee the equipment technician team, including work assignment, daily direction, and coordination of maintenance activities

Monitor technician workload, work order completion, and schedule adherence, and adjust assignments to meet production and maintenance priorities

Support technician onboarding, training coordination, and skill development in partnership with Maintenance leadership

Coordinate technician coverage for planned maintenance, shutdowns, and unplanned equipment events

Escalate performance, staffing, and resource concerns to Maintenance leadership

Identify opportunities to improve maintenance planning, inventory efficiency, cost, and material flow

Support cross-functional communication with internal teams and global partners regarding equipment, parts, and maintenance requirements

Ensure all activities are performed in compliance with safety, quality, and operational standards

Maintain regular and reliable on-site attendance

Maintain cleanliness at work-site in accordance with 5S3R Standards (Sort, Set in Order, Shine, Standardize, Sustain; Right Location, Right Quantity, Right Container)

Perform other duties as assigned

Requirements

Bachelor's degree preferred (Supply Chain, Business, Engineering, Logistics, or a related field); degree in any major or equivalent relevant experience will be considered

Maintenance planning or reliability certification (e.g., CMRP, CPMM) is a plus

Experience

Experience in maintenance planning, equipment planning, MRO/spare parts management, or supply chain within a manufacturing environment preferred

Experience working with CMMS and/or ERP systems preferred; candidates without direct system experience will be trained on HLBMA systems

Experience developing or maintaining preventive maintenance schedules and maintenance work orders preferred

Experience supporting spare parts, maintenance, or production inventory preferred

Experience with inventory control processes, cycle counting, and material flow optimization preferred

Experience coordinating vendors, contractors, or OEM personnel preferred

Experience supporting departmental budget tracking or cost management preferred

Experience leading, coordinating, or directing the work of a technical team preferred

Exposure to lean manufacturing, reliability-centered maintenance, or continuous improvement methodologies preferred

Skills

Strong analytical and problem-solving skills with the ability to interpret equipment, maintenance, and inventory data

Understanding of preventive maintenance planning, work order management, and maintenance scheduling principles

Strong understanding of inventory control principles, material planning, and demand forecasting

Ability to read and interpret equipment documentation, parts lists, and technical drawings

Proficiency in Microsoft Office Suite, particularly Excel

Ability to assign, coordinate, and monitor the work of a technical team

Effective communication and cross-functional collaboration skills

High attention to detail and organizational ability

Ability to manage multiple priorities in a fast-paced manufacturing environment

Ability to work flexible hours as needed to support production and planned maintenance activities

Bilingual (Korean and English) language proficiency preferred to support coordination with Korean headquarters, OEM partners, and technical documentation review

Physical Requirements

Must be able to properly and regularly utilize the following PPE for periods of up to 12 hours: safety glasses, steel-toed shoes, nitrile gloves, ear protection, and cleanroom suit

Must be able to repeatedly lift, push, and pull materials or equipment for periods of up to 12 hours

Must be able to repeatedly stoop, twist, and bend for periods of up to 12 hours

Must be able to repeatedly reach overhead for periods of up to 12 hours

Must be able to sit and/or stand for extended periods

Must be able to use hands and fingers to operate tools, equipment, and computer systems